Cage Green Primary School Cage Green Road, Tonbridge, Kent, TN10 4PT T. 01732 354325 F. 01732 369 468
Head Teacher: Mrs Wendy Giles, NPQH, Headteacher

Our Policies and associated documents:

(Please note that hard copies of ALL Cage Green Primary School and The Phoenix Centre documents are available on request).

Anti-Bullying Policy September 2019 

Assessibility Plan 2016

Allegations of Abuse Against Staff Policy 2016  

Admissions Policy 2019/2020 

Admissions into The Phoenix Centre 2018

Attendance Policy March 2018

Behaviour Policy September 2019

Charging and Remissions Policy 

Complaints Handling Policy July 2019 

Confidentiality Policy September 2019

Early Years Foundation Stage 

E- Safety September 2019  

Health and Safety Policy September 2016

Home/School Agreement - Main School - September 2019 

Home/School Agreement - Phoenix Centre - September 2019   

Image Use

Privacy Notice for Parents and Carers

Safeguarding September 2019

SEN & Disability Policy September 2018  SEND Report March 2019 

Uniform policy September 2019

Whistleblowing 2019

What the Law says

The Governing Body cannot charge parents and pupils for any activity unless it has drawn up a charging policy. Moreover, when made, charges per pupil cannot exceed the actual costs incurred, which means that parents who can pay should not be charged extra to cover the costs of those who cannot afford to pay.

The Governing Body must not charge for any activities which take place when the school is actually in session, excluding the break in the middle of the day. The exception is musical instrument tuition for individual pupils in groups of up to four, as long as such teaching is not an essential part of the National Curriculum or a public examination syllabus being followed by the pupil(s).

If the school wishes to run an activity during the school day for which it would need contributions from parents or others, it can invite voluntary contributions. However, no child should be excluded from such activity because his or her parents cannot or will not contribute.

The school can charge for optional, extra activities provided mainly or wholly outside school hours as long as such activities are not an essential part of the National Curriculum or religious education.

Chapter 23 of A Guide to the Law for School Governors provides further, detailed guidance on residential visits, use of mini-buses and activities provided during school hours by external bodies.

Status – Statutory


The purpose of the policy is to ensure that, during the school day, all children have full and free access to a broad and balanced curriculum.

The school day is defined as:

EYFS and Key Stage 1

8.55 a.m. - 12 noon (morning session)
1.00 p.m. – 3.15 p.m. (afternoon session)

Key Stage 2

8.55 a.m. – 12.30 p.m. (morning session)
1.30 p.m. - 3.20 p.m. (afternoon session)

The Phoenix Centre for Autism

Unicorn and Griffin classes

8.55 a.m. – 12.00 noon (morning session)

1.00 p.m. – 3.15 p.m.  (afternoon session)

Dragon class:

8.55 a.m. - 12.30 pm (morning session)

 1.30 pm - 3.15 pm (afternoon session)

What was consulted?

The policy has been informed by ‘A Guide to the Law’ for School Governors.

Relationship to other school policies

The policy complements the school’s equal opportunities policy, curriculum policy and teaching and learning policy.

Roles and responsibilities of headteacher, other staff and governors The headteacher will ensure that the following applies:

During the school day

All activities that are a necessary part of the National Curriculum plus religious education will be provided free of charge. This includes any materials, equipment and transport to take pupils between the school and the activity. It excludes charges made for teaching individual pupils or groups of up to four pupils to play a musical instrument.

In these circumstances no pupil will be prevented from participating because his/her parents cannot or will not make a contribution. Children of parents who do not make a contribution will not be treated differently. Parents, or children of parents, who do not make a contribution will not be singled out by reminders (verbal or in writing). Any letters reminding parents about a planned visit asking for voluntary contributions must be given to all parents, even if those parents have already paid. A reminder must include a sentence which asks those parents who have already made a voluntary contribution to ignore the reminder.

If a particular activity cannot take place without voluntary contributions being made by parents this will be explained to parents at the planning stage. Parents will need to be made aware that an activity may be cancelled if not enough voluntary contributions are collected.

Optional activities outside of the school day

We will charge for optional, extra activities provided outside the school day, for example, Homework Club. Such activities are not part of the National Curriculum or religious education.

Education partly during the school day

If a non-residential activity happens partly inside the school day, for example a sporting festival etc, there will be no charge if most of the time to be spent on the activity falls within the school day.
Conversely, if the bigger proportion of time spent falls outside of the normal school day, charges will be made. When such activities are arranged parents will be told how the charges were calculated.

Residential Visits

Charges will be made for board and lodging, except for pupils whose parents are eligible to apply for free school meals or where families are receiving support under part VI of the Immigration and Asylum Act 1999.

Other charges will be made to cover costs when the number of school sessions missed by the pupils total half or more of the number of half-days taken up by the activity. In such cases parents will be told how the charges were calculated.

School mini-bus

Only the school’s pupils, parents or staff may travel at a charge in the school mini-bus. Charges can only be levied if the school has a permit issued by the local authority under section 19 of the Transport Act 1985. No permit is required if no charge is made to the user. Charges made for travel will cover only actual costs incurred, including depreciation; the service should not make a profit for the school.

Calculating charges

When charges are made for any activity, whether during or outside of the school day, they will be based on the actual costs incurred, divided by the total number of pupils participating. There will be no levy on those who cannot pay to support those who cannot or will not. Support for cases of hardship will come through voluntary contributions and fundraising.

Voluntary contributions may be requested of all families except for pupils whose parents are eligible to apply for free school meals or where families are receiving support under part VI of the Immigration and Asylum Act 1999.

The principles of best value will be applied when planning activities that incur costs and/or charges to parents.

Arrangements for monitoring and evaluation

The Resources Committee will monitor the impact of this policy by receiving, on a termly basis, a financial report on those activities that resulted in charges being levied, the subsidies awarded (without giving names) and the source of those subsidies.